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Deposit Specification Request Rotterdam

Discover how to submit a deposit specification request in Rotterdam to demand transparency about your security deposit. Step-by-step guide, laws, and local resources such as Rechtbank Rotterdam.

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What is a deposit specification request in Rotterdam?

A **deposit specification request** is a formal request that a tenant in Rotterdam can submit to the landlord to obtain a detailed specification of the **deposit** (or **security deposit**) at the end of the tenancy period. This creates transparency regarding deductions for repairs, damage, or outstanding payments. Tenants in Rotterdam have a strong right to this, especially in the city's busy rental market.

In the Netherlands, this falls under the **Housing Tenancies Act (WoH)**. The deposit may amount to a maximum of one month's rent (excl. service charges). In Rotterdam, where rental disputes are common, this request helps to challenge unjustified deductions via local authorities such as the Rechtbank Rotterdam (Wilhelminaplein 100-125) or the Juridisch Loket Rotterdam (Westblaak 180).

When to submit a deposit specification request in Rotterdam?

Useful in Rotterdam rental properties, especially in cases of:

  • Unexplained deductions: E.g., €400 for 'cleaning' without receipts.
  • Unsubstantiated claims: 'Damage to walls' without photos or inspection report.
  • Doubts about service charges: Often a point of contention in Rotterdam apartment complexes.
  • Refusal of repayment: Landlord relies on vague reasons.

Legal basis

Regulated under **WoH**:

  • Art. 7:220 WoH: Max. one month's rent.
  • Art. 7:221 WoH: Repayment within a reasonable term.
  • Art. 7:222 WoH: Obligation to provide written specification.

The Consumentenbond advises to always demand this. In Rotterdam, for disputes, you can go to the Huurcommissie or Rechtbank Rotterdam.

How to submit the request in Rotterdam?

Follow this step-by-step plan for effective handling:

  1. Submit in writing: By registered mail, email, or certified post to the landlord.
  2. Set specific requirements**>:
    • Detailed breakdown of deductions.
    • Evidence such as invoices, photos, or inspection reports.
    • Reference to the tenancy agreement.
  3. Specify a deadline: Max. 14 days for response.
  4. Document everything: For possible escalation to Rechtbank Rotterdam (Wilhelminaplein 100-125) or Juridisch Loket Rotterdam (Westblaak 180).

Sample letter for Rotterdam

Subject: Request for deposit specification – [Address in Rotterdam]

Dear [Landlord's name],

I rented [address] until [date]. You are withholding €[amount] from my deposit. I request that you provide me within 14 days with a full specification in accordance with art. 7:222 WoH, including supporting documents.

If you do not respond, I will involve the Huurcommissie or Rechtbank Rotterdam.

Kind regards,
[Tenant's name]

Next steps in case of non-response in Rotterdam

  • Send a reminder after 7 days.
  • Contact the Huurcommissie for mediation.
  • Proceed to Rechtbank Rotterdam, Wilhelminaplein 100-125.
  • Free advice at Juridisch Loket Rotterdam, Westblaak 180.

In Rotterdam's competitive rental market, this request is crucial for protecting your rights.